Policies and Procedures

 

Registration

  • Steps to Register:

    • School-Age Education Programs: Head to our Fall Programs and select the program you’d like.

    • NaturePlay Preschool: Head to the NaturePlay page for information, or click here to register.

    • School’s Out Adventures: Coming soon!

    • Complete the registration forms. A different form must be completed for each program.

    • Submit payment to secure your spot!

  • Waiting List: If a program is full, email programs@corvallisenvironmentalcenter.org or call the CEC downtown office at 541-753-9211 to be added to a waiting list.
     

Payment

​Registration for a program is NOT secured until we receive full payment.

NaturePlay: Enrollment in the program is monthly and based on the number of days a child attends per week (scheduling options below). Your payment amount will be the same each month except December, which is half of your usual monthly payment, and no payment is due in June. This accounts for all holidays. Payments are due the first week of each month. There is a one-time annual registration & supply fee of $100.

School-Age Programs: Payment is due at time of registration.
 

  • Payment methods:

    • Credit Card

      • Pay online at the time of registration using a credit card on PayPal. This is our preferred method of payment.  You will be prompted to pay after submitting registration.  Note: You do not need a PayPal account.

      • Credit card payments can also be made over the phone by calling 541-753-9211 once registration has been completed. Or, when you call you can request an invoice be emailed to you, through which you can easily click and pay by credit card

    • Cash or Check: 

      • This is not our preferred method due to the complexities of COVID guidelines.  If you are unable to pay with a credit card, please call our Bookkeeper at: 541-753-9211 to receive details about paying with a check or cash
         

Cancellations and Refunds:

  • NaturePlay: Avery House is staffed according to our monthly registrations and pre-planned, therefore missed days for sickness, vacation, or extreme weather conditions cannot be refunded.  Registration is for the length of the school year or an otherwise agreed upon time. If you need to cancel your enrollment, please provide 30 days written/emailed notice (required). Upon written notice, you will receive your prorated invoice for balance due.

  • School Age Programs

    • If you need to cancel your registration, please notify CEC by emailing programs@corvallisenvironmentalcenter.org or calling 541-753-9211.

    • Programs occurring in 6-week long sessions: ​Refunds are provided if notice of cancellation occurs 5 days before the start of a program. Individual classes within a 6-week session cannot be refunded. A $25 administration fee will be deducted from each refund.

    • Natural History Live: Refunds for individual classes can be provided if notice of cancellation occurs 48 hours before the class start time. A $5 administration fee will be deducted from each refund.

    • Registrations may be moved to another program or class free of charge if requested before the refund deadline. 

    • ​No refunds will be given after a session or class begins.   

    • ​In the case of a serious medical emergency such as a broken limb or a trip to the hospital, credit will be given toward future programs.  A fever, cold, or other illness does not qualify as a medical emergency.​

  • We reserve the right to withdraw a participant from a program due to misconduct on the part of the enrolled child or that child’s family member.  A refund will be submitted only for the remaining full days of that program.

  • ​We reserve the right to cancel programs with low enrollment. Full refunds will be given if we cancel a program for this reason. 

  • ​No refunds will be given for any natural disaster-related closures, such as earthquakes, floods, excessive heat/cold, etc.

  • ​If we need to cancel a program due to COVID-19, we will offer credit towards future programs.

  • Refunds will be provided for any programmatic changes that result in lower program fees, such as a change in schedule.
     

​Structure and Safety for In-Person, School-Age Programs

(For NaturePlay safety information, please go to that page.)

  • All staff and children ages 5+ are required to wear a face covering.​ 

  • Drop off:

    • Students can be dropped off 15 minutes prior to the program start time.

    • At drop off, your child’s temperature will be taken and recorded. You will be asked to attest that your child is healthy and asymptomatic. 

    • Parents must sign their child in and out each day and will be asked to provide photo ID at pick up. Only those authorized to pick up your child (provided by you at time of registration) will be allowed to do so.

    • Campers will be provided a designated dropoff area. For some programs, this may change throughout the session as different locations are suitable for different lessons.

    • All locations and other necessary information will be communicated to parents via email during the week prior to class.

  • Cohorts:

    • In accordance with county and state guidelines, each in-person program will have 1-2 stable cohorts of 10 students. If there is more than one cohort, they will not interact with each other and will maintain ample distance.

    • In cases where cohorts must share facilities, such as bathrooms, use of those facilities will be scheduled so that proper sanitizing can occur between.

    • Staff will remain with their assigned cohort for the entirety of the session. There may be a “floater” position, who will follow sanitizing protocols between visiting groups.

  • ​Children must bring their own snacks, water bottles, sunscreen, and any other items they may need during the day.  Children must be able to apply their own sunscreen. ​

  • Activities will accommodate health and safety requirements. For example:

    • For most of our school-age programs, students will remain outdoors for the entirety of the day. Exceptions can be made for certain situations, such as a medical issue or thunderstorms. 

    • Activities will be modified to reduce the amount of physical contact between students.

    • Cohorts will have their own equipment and materials whenever possible. When not possible, sanitizing equipment between groups will occur.

  • If your child appears or is feeling sick, regardless of the type of symptoms, they will be sent home. You will be asked to keep your child at home if they have been exposed to someone with symptoms or a confirmed or suspected case of COVID-19.

  • ​In the case that a child or staff member becomes symptomatic, we will follow our Communicable Disease Management Plan, which will include notifying local health authorities and following their guidance. This guidance may include at-home isolation for any children or adults in contact with the symptomatic person for a 10-day period.​

  • Additional Information​

  • For any questions, please contact programs@corvallisenvironmentalcenter.org
     

​Behavior Policy for School-Age Programs

  • ​In order to provide the safest and highest quality programming, participants, their family members, and our staff are expected to act in a way that is respectful to nature, all adults, and all children.

  • Violations of this include but are not limited to:

    • Actions that intentionally cause physical or emotional harm to another person

    • Destruction of property (private or public)

    • Inability to follow directions given by CEC program staff or program rules

  • In the event of a violation by a program participant, program staff will follow the 3-strike procedure:

    • 1st strike: Verbal warning

    • 2nd strike: Removal from current activity (“Time out”)

    • 3rd strike: Removal from current activity and discussion with parent/guardian

  • Intentional physical harm of another person will result in immediate dismissal from the program. Parents/guardians will be notified for pick-up.

  • Violations may be documented by staff in CEC Incident Reports, which must be signed by the participant’s parent/guardian.

  • Depending on frequency and/or severity of the violation, participants may be asked to completely withdraw from CEC programs. This is at the discretion of the program senior staff (Program Director and/or Executive Director).

  •  Any family who is withdrawn from an educational program due to misconduct on behalf of the enrolled child or that child’s family member will receive a refund only for the remaining full days of that program.
     

Program Requirements for In-Person, School-Age Programs

  • ​Participants must arrive prepared with the following items, all labeled with their name:

    • A face covering/mask

    • A filled water bottle (2 is better!)

    • Sturdy, closed-toe shoes

    • A snack

    • Weather-appropriate clothes

    • Sunscreen, which must be applied at or prior to drop-off and kept with your student. Students will be reminded to apply their own sunscreen throughout the day.

  • Detailed information about your program will be emailed to you prior to the program start date.

  • All belongings must be labeled with the participant’s name.  This will help us reduce the high volume of lost & found items we accrue!

Downtown Office

116 SW 4th Street
Corvallis, OR 97333
541-753-9211

Avery House Nature Center

1200 SW Avery Park Drive
Corvallis, OR 97333
541-753-9198

SAGE Garden

4485 SW Country Club Drive
Corvallis, OR 97333
541-753-9211