Policies and Procedures

 

Registration
 

  • Steps to Register:

    • For summer camps, to to our Summer Camp page to choose your camp.

    • For School's Out Adventures go to our SOA Page.

    • Complete registration forms. A different form must be completed for each program.

    • Submit payment to secure your spot!
       

  • Early Registration: Register at least 2 weeks before a camp’s first day for the lowest rate
     

  • Late Registration: Registration made less than 2 weeks before a camp’s first day will incur an additional $25 processing fee. 
     

  • The final registration deadline is 11:59pm Monday during the week prior to the first day of each camp. Registration will close at midnight Tuesday and no late registrations will be accepted. 
     

  • For example, a camp with a first day of 7/13/20 would require registration on or before 6/28/20 to avoid the additional fee. Late registration would continue until 7/6/20 11:59pm.
     

  • Waiting List: If a camp is full, your registration will be added to a waiting list. Any cancellations will be filled from the top of this list by the Tuesday morning of the week prior to each camp. To be added to the waiting list, please call the CEC office at 541-753-9211.

     

Payment

  • Registration for camps are NOT secured until we receive full payment to hold your spot.
     

  • Payment methods:

    • Credit Card 

      • Pay online at the time of registration using a credit card (or PayPal.) This is our preferred method of payment.  You will be prompted to pay by credit card after registration.

      • Credit card payments can also be made over the phone by calling 541-753-9211, once registration has been completed.

    • Cash or Check: 

      • If paying by check, be sure to include what camp you are registering for and your child’s name in the memo portion. 

      • Payment can be dropped off or mailed to our downtown office: 

        • Corvallis Environmental Center, 116 SW 4th St., Corvallis, Oregon 97333 

        • There is a mail slot in the door for after-hours drop off. Be sure to put the check in an envelope.

      • Returned checks will incur a $35 fee.

  • Scholarships are available for qualified families.

 

Cancellations and Refunds:

  • Refunds are provided if notice of cancellation occurs prior to 11:59pm on Monday during the week before the first day of each program. For example, a program with a first day of 7/13/20 would require cancellation notice on or before 7/6/20 in order for a full refund to be provided. A $25 administration fee will be deducted from each refund. 

  • If notice of cancellation occurs after this deadline, the camp payment is non-refundable. 

  • Camp registrations may be moved to another camp week free of charge if requested before this deadline. 

  • No refunds will be given after a camp begins.   

  • In the case of a serious medical emergency such as a broken limb or a trip to the hospital, credit will be given toward future programs.  A fever, cold, or other illness does not qualify as a medical emergency. 

  • We reserve the right to withdraw a participant from a program due to misconduct on the part of the enrolled child or that child’s family member.  A refund will be submitted only for the remaining full days of camp. For example, a participant asked to withdraw on a Wednesday would be refunded for only Thursday and Friday. 

  • We reserve the right to cancel programs with low enrollment. Full refunds will be given if we cancel a program for this reason. 

  • No refunds will be given for any natural disaster-related camp closures, e.g., earthquakes, floods, excessive heat, epidemics, etc.

  • If we need to cancel a camp or program due to COVID-19, we will offer credit towards future programs.

  • Refunds will be provided for any changes that result in lower camp fees, such as the cancellation of field trips or a change in schedule.

Structure & Schedule

  • The camp schedule will be Monday through Friday, 9am-3pm, with aftercare options.  Thank you to those of you who provided input on your schedule preferences! Exceptions to this are as follows: 

    • Caterpillar (Preschool) Camps, which will run 9am-12pm 

    • Birding and Building Camp, which will run 1pm-4pm 

    • Primitive Predator will occur Monday through Wednesday.

  • We will be limiting each camp week to 30 students in 3 separate, stable groups of 10. It is possible that we may add additional groups later in the summer. We will maintain a waitlist in case we are able to safely expand.

    • Caterpillar Camps will have 1 group of 10 campers. 

    • SAGE camps will have two groups of 10 campers.

  • Campers must be registered and paid by 11:59pm on the Wednesday prior to each camp so groups can be formed. Unpaid or open spots will be immediately filled by those on the waitlist at that time.

  • Those needing aftercare must also register and pay by the same deadline. Refunds cannot be made for campers picked up early or for cancelled days, and aftercare cannot be added later than this deadline. We are not able to provide pre-care.

  • Drop off & Pick Up:

    • Campers can be dropped off between 8:30am and 9am.

    • Campers will be provided a designated dropoff area for their group. This may change throughout the week as we meet at different locations in/around Corvallis. 

    • All locations and other necessary information will be communicated to parents via email during the week prior to camp.

Safety

  • Camp Groups:

    • Your child will be assigned a group for their camp week. Every group will be mixed ages, so that we can assure siblings and those with or without aftercare stay together.

    • Camp groups will not interact with one another throughout the week, and campers cannot change groups.

    • In cases where groups must share facilities, such as bathrooms, use of those facilities will be scheduled so that proper sanitizing can occur between.

    • Camp staff will remain with their assigned group for the entirety of the week. The “floater” position will follow sanitizing protocols between visiting groups.

  • At drop off, your child’s temperature will be taken and recorded. You will be asked to attest that your child is healthy and asymptomatic. 

  • Children must bring their own snacks, lunches, water bottles, sunscreen, and any other items they may need during the day.  Children must be able to apply their own sunscreen. More specific information will be provided prior to your camp start date.

  • Activities for each camp have been adjusted to accommodate health and safety requirements. For example:

    • We will be holding all activities in the parks and natural areas in and around Corvallis with no out-of-town field trips this year. (Any parents who have already paid for a field trip fee will be refunded that amount.)

    • Campers will remain outdoors for the entirety of the day. Exceptions can be made for certain situations, such as a medical issue or severe thunderstorm.

    • Games will be modified to reduce the amount of physical contact between campers.

    • Groups will have their own equipment and materials whenever possible. When not possible, sanitizing equipment between groups will occur.

    • Please see the updated camp descriptions for other changes. 

  • If your child appears or is feeling sick, regardless of the type of symptoms, they will be sent home. You will be asked to keep your child at home if they have been exposed to someone with symptoms or a confirmed or suspected case of COVID-19.

  • In the case that a child or staff member becomes symptomatic, we will follow our Communicable Disease Management Plan, which will include notifying local health authorities and following their guidance. This guidance may include at-home isolation for any children or adults in contact with the symptomatic person for a 10-day period.

Additional Information​

 

For any questions, please contact programs@corvallisenvironmentalcenter.org

Behavior Policy

  • In order to provide the safest and highest quality programming, participants, their family members, and our staff are expected to act in a way that is respectful to nature, all adults, and all children.
     

  • Violations of this include but are not limited to:

    • Actions that intentionally cause physical or emotional harm to another person

    • Destruction of property (private or public)

    • Inability to follow directions given by CEC program staff or program rules
       

  • In the event of a violation by a program participant, program staff will follow the 3-strike procedure:

    • 1st strike: Verbal warning

    • 2nd strike: Removal from current activity (“Time out”)

    • 3rd strike: Removal from current activity and discussion with parent/guardian
       

  • Intentional physical harm of another person will result in immediate dismissal from the program. Parents/guardians will be notified for pick-up.
     

  • Violations may be documented by staff in CEC Incident Reports, which must be signed by the participant’s parent/guardian.
     

  • Depending on frequency and/or severity of the violation, participants may be asked to completely withdraw from the CEC summer programs. This is at the discretion of the program senior staff (Program Director or Executive Director).
     

  •  Any family who is withdrawn from an educational program due to misconduct on behalf of the enrolled child or that child’s family member will not receive a refund.

 

Program Requirements

  • Participants must arrive prepared with the following items, all labeled with their name:
     

    • A filled water bottle

    • Sturdy, closed-toe shoes- This applies during all activities, including water activities. Crocks, sandals, and flip flops are not considered safe for camp.

    • A packed lunch with extra snacks. We provide a morning snack.

    • Weather-appropriate clothes- Students must be prepared to be outside for all or most of the day.

    • Sunscreen, which must be applied at or prior to drop-off and kept with your student during the day. Students will be reminded to apply their own sunscreen throughout the day.

    • A towel, change of clothes, and bag for wet clothes- we may get wet every day!
       

  •  Parents must sign their child in and out each day and will be asked to provide photo ID at pick up. Only those authorized to pick up your child (provided by you at time of registration) will be allowed to do so.
     

  • Detailed information about your session will be emailed to you during the week prior to that session.
     

  • All belongings must be labeled with the participant’s name.  This will help us reduce the high volume of lost & found items at camp each week!

 

Bike Camp Policies & Procedures

  • All participants of CEC bike camps must bring the following items every day:

    • A bike with the following:

      • Tires suitable for varying terrains- wide tires and adequate tread (No road bikes or bald tires)

      • Functioning brakes

    • A properly-fitting Helmet

    • A spare bike tube

 


Bike Camp Safety

  • Safety is our utmost priority! Program staff will uphold the following procedures to ensure safe, effective bike programming:

    •  Participants will be grouped by biking ability/comfort level.

    • The first day of each bike camp will include a review of safe biking practices.

    • Participant groups will bike in single file or paired lines and always have 1 adult in front, 1 in back, and (when possible and depending on group size) 1 adult in the middle.

    • Staff will follow pre-established routes that prioritize bike paths as much as possible. When required to bike on roadways, we will choose low-traffic roads with bike lanes and sidewalks.

    • When crossing intersections, staff will follow crosswalk and traffic signals, and will have at least 1 adult stay in the road until all children have safely crossed.

    • Any participant that does not have a properly fitting helmet will not be allowed to bike.

    • All students will be required to carry their own gear while biking, including their water and lunch. Please pack lightly- no games, books, toys, etc.


       

Downtown Office

116 SW 4th Street
Corvallis, OR 97333
541-753-9211

Avery House Nature Center

1200 SW Avery Park Drive
Corvallis, OR 97333
541-753-9198

SAGE Garden

4485 SW Country Club Drive
Corvallis, OR 97333
541-753-9211